This tax savings results in a higher net income. Login for Administrators & Employees. Our most popular platform, Paychex Flex is an all-in-one solution for all things HR — payroll, time and attendance, benefits, and more. Employee Communication. At Employee Benefits Corporation, we make pre-tax benefits administration, COBRA and other employee benefits services easy for our clients. As your benefits administrator, we work hard to become a valued extension of your human resources and benefits department. Take the opportunity to see for yourself why G-Flex is an absolute class-above any benefits administration solution in the market. Your employee benefits are one of the most important ways you can attract and retain talent to drive your company forward. Of course, it is impossible to project with 100% accuracy, so you may come up short or have a little money left at the end of the claim period. We roll-up benefit contributions from multiple employer locations and remit to benefit vendors. However, you may be asked to document your expense after using the card. Generally, your Flex Card will be valid for three years from the month that you receive it, unless you terminate your participation in the plan or all cards are re-issued for your plan. To login to your account, go to the E Benefits Administration Account Login page. Changing the way companies manage their employee benefit programs. Benefits administration services that are flexible, simple and engaging. Please note: to be eligible for a Dependent Care FSA, a participant must be employed and, if married, the participant’s spouse must also be employed. Portal Login. 6. When the Flex Card is swiped, the funds are immediately and directly withdrawn from your account. E Benefits Administration has a submission deadline of noon (12pm EST) on the day prior to your company’s processing date. Expenses incurred during the plan year prior to termination can be submitted for reimbursement for a period specified by the employer in the Plan Document (usually up to 30, 60 or 90 days after termination). In general, the higher your adjusted gross income; the more likely it is that you will benefit more from participating in the dependent care FSA than from taking the tax credit. Automatically approved transactions will not be included on that notice. Expenses incurred prior to receipt of the card (after the date of enrollment) can be submitted for reimbursement as a paper claim. We know how difficult it can be to keep up – not to mention get ahead. Between countless conference calls, back-to-back meetings and a never ending avalanche of emails to get through, it’s a miracle you have any time to think about employee benefit plans today. Homepage sign in register For a dependent care FSA, the maximum annual election is set by the IRS and is as follows: Since 2013, there have been two options for handling unused funds in a health FSA at year-end that employers can adopt: The Plan Year is the period specified in the SPD that determines the beginning and ending dates of plan contributions (salary reductions). However, if you deposit that $400/month into a cafeteria plan account, then your taxes are reduced by $100, leaving your net pay $1,950 – or $1,200 more per year! Clients. If you are unable to use the Flex Card, simply pay the expense and submit it for reimbursement on a paper claim form. Fuel your recruiting and maintain a productive workforce with easy-to-manage retirement services, group health insurance, individual health insurance, and financial wellness. FSA, HRA, HSA, Commuter Choice, and Rewards Employee/Participant Account Login If you are participating in an HSA, FSA, HRA, Commuter Choice or other reimbursement program with Benefit Strategies and you are an employee/participant, please click What does your typical day look like? Please visit the Contact Us page for more information. Your default Username is your full social (no dashes) and your Password is the last 4 digits of your social Orthodontic expenses are eligible to be reimbursed in the same way as any other medical expense. Dallas, TX 75254 Flex is Your Benefits Administrator! By reducing your gross income, you pay less in taxes, take home more pay and have the freedom to choose how your money is used or invested. Insurance premiums are not eligible for reimbursement under the Medical FSA. Discuss your specific financial situation with a tax consultant. About Us Pioneering a New Approach to Medical Benefits Administration At G-Flex Sdn Bhd, we are pioneering a new approach to medical benefits management. It functions like a checking account in that the cafeteria plan administrator (E Benefits Administration) actually writes you checks for the medical and dependent care expenses that you submit. For example, teeth-whitening and multi-vitamins are not eligible, but prescription sunglasses are. Administration receives your enrollment information. In other words, it is the period of time that claims can be incurred and reimbursed from current plan contributions. According to IRS regulations, each Flex Card transaction needs to be verified for eligibility in the same way that paper claims are. ... underwritten by HALIC and HMO benefits underwritten by HMO Missouri, Inc. RIT and certain affiliates only provide administrative services for self-funded plans and do not underwrite benefits. Launch Paychex Flex Employer Information; Participant Information; FSA Eligibility List; Services. The beginning date always coincides with the beginning of the plan year, but the end date may not. Not necessarily. We have served, educated and communicated with employers and employees about the benefits and details of FSA enrollment and administration since 1986, as one of the first in the field. Flex is a full-service benefits administrator offering a comprehensive portfolio of consumer driven health strategies and tax-advantaged flexible benefits that work to create the ideal solution for your organization, including: Flexible Spending Accounts (FSAs) Health Reimbursement Arrangements (HRAs) Health Savings Accounts (HSAs) Commuter Plans Employee Benefits Corporation | Third Party Benefit Administrator – We provide national benefit services and administration, including cafeteria plans, pre-tax benefits, FSAs, HRAs, COBRA, HSAs, Wrap Documents, and more. Communicating your company's suite of benefits to your employees is critical for both engagement and satisfaction. FlexDivision@flex-admin.com. Your company’s claims will be reimbursed on regularly scheduled processing days. Our pricing is straight forward and all inclusive. Use your current Username and Password. You will need to repay your Employer Plan or provide documentation for your card to be reactivated. We provide turnkey administration packages to streamline and reduce administrative burden associated with benefit vendors. Members Health Plan Members Flex/HRA Plan Providers Health Plan Employers Flex/HRA Plan Teladoc. 800-437-3539. Paychex Flex login. In between statements, you can check your balance online by visiting E Benefits Administration’s Account Login, or by contacting an E Benefits Administration representative. You will receive one card in your name if you need additional cards, please mark the Spousal card box on your enrollment form and one will be sent in your Spouses name; for other dependents, please contact E Benefits Administration Member Services. Once you are logged in, you can change your Username and Password and change or edit your personal information. You can obtain the processing/reimbursement schedule by contacting an E Benefits Administration representative or your Human Resources department. Service: 866-472-5352, Flex Plans: Be sure, when you input the e-mail address, so that you’re Username and Password can be sent to you in case you they are lost or forgotten. Enter your username and password to access your individual benefit account on My Account Assistant. Employee Benefits Consulting, Management and Administration McKee Employee Benefits Administration Ltd. (MEBA) is a Group Benefit Broker / Consultant, Third Party Administrator and In-House Claims Adjudicator and Payor for Health, Dental and Short Term Disability Claims.Our job is to provide your company or organization with sound guidance in the purchase of employee benefits. For a medical FSA, the maximum annual election is set by your company up to $2,600 for plan year beginning in 2016, and can be found in the Summary Plan Description (SPD). Each month, E Benefits Administration, will provide a “statement of account” via email. Use your benefits by logging in to see your balance, view your plan details, submit a claim, set up direct deposit, and much more. Flex Benefits provide employees a way to pay for eligible goods and services with “pre-tax dollars”. Login for Administrators & Employees. In general, any treatment for a specific medical condition is reimbursable; cosmetic or preventative expenses are not. Keep your existing plans or choose from an extensive selection of new benefits options. Your take-home pay is $2,250. Our most popular platform, Paychex Flex is an all-in-one solution for all things HR — payroll, time and attendance, benefits, and more. Generally speaking, however, the benefit of the tax savings now more than outweighs the reduction in Social Security benefit after you retire. However, it is important to realize that loss of funds does not necessarily indicate a loss out-of-pocket. All Rights Reserved. Address: PO Box 800518 Houston, TX 77280-0518 Phone: (713) 460-FLEX (3539) Toll-Free: (888) 732-8125 Fax: (713) 460-3550 Email: Sales & Quotes: 888-353-9178 Vita. DO NOT use a traditional (paper) claim form for a Flex Card transaction. This allows all eligible expenses up to the very last day of the claim period to be submitted and reimbursed. “Keystone Flex Admin Benefits” at the App Store or Google Play <<<<< Same Login Credentials as Employee Consumer portal! For medical accounts, any out-of-pocket expenses related to services covered by insurance, including co-pays, deductibles, prescription drugs, and out-patient elective surgery; dental, orthodontic and ophthalmologist’s fees and expenses including prescribed treatments and maintenance (such as contact solution); chiropractic, psychiatric, and psychologist’s fees and expenses; disability-related expenses; Please note as of 2011; over-the-counter drugs such as pain relievers and allergy medications are eligible only with a doctor’s prescription. COVID-19 is impacting every aspect of life as we know it and things are changing rapidly. To login to your account, go to the E Benefits Administration Account Login page. Using a Flex Card eliminates the time spent waiting on reimbursement checks. For dependent care accounts, only children under the age of thirteen or adults or children over the age of thirteen who are incapable of self-care are considered dependents. For medical accounts, the general rule is that if you can claim an individual as a dependent on your tax return, then you can claim them under the Cafeteria Plan. These accounts are for insurance premiums and medical or dependent care expenses not covered by your insurance, from which you can be reimbursed throughout the plan year or claim period as you incur the expenses. This applies to the medical FSA only. Participant Log In. An FSA is an account into which your contributions (from pre-tax salary reductions) for medical and/or dependent care expenses are deposited. ... We’ll help you curate a unique benefits plan and then partner with you to help your employees … They can login and look up their balance and activity 24-hours a day on www.YourHSA.com or www.YourFlex.com. So a major medical expense at the beginning of the claim period can be reimbursed even though few, if any, deposits have been made into the account at that time. A Flex Card is a stored value card that reflects the balance of your medical and/or dependent care reimbursement account or flexible spending account. ... We are a one stop shop when it comes to COBRA administration. Click here to establish your username and password to manage your account. Amounts paid to a daycare provider either in or out of the home are eligible, as long as the provider is not a dependent or relative under the age of 19. Homepage sign in register To ensure a first-class experience, we provide integrated resources to simplify the flexible benefits process for you and your employees, including: You can make a difference for your workforce with consumer driven health plans (CDHPs) and tax-advantaged programs from Flex. The first is by taking advantage of the tax savings. A flexible spending account (FSA) is a voluntary, employer-sponsored program for employees to save a portion of their income to be used to pay for qualified medical or dependent care expenses incurred during their benefit plan year. After the claim period, there is a “Run-Out” period as specified in the SPD for submitting claims incurred during the claim period. All Rights Reserved. These dollars are deducted from their paycheck and set aside before taxes are deducted, saving both employee and employer their portions of payroll tax contributions.. For more information, see the IRS.gov Dependent Rules. Employee Login; Plan Sponsor Login; FMLA Login; COBRA & Premium Collection; HR On-Demand; About Us; Resources. The legacy of the Flexible Spending Account stretches back to the very first full Flex Benefit offerings. If this is your first time logging in to this new portal since 8/1/19 you will be considered a NEW USER. When you receive a receipt request, gather all supporting documentation for each transaction listed and submit it. There you will be prompted to register for an Online Account. For more information on your plan year, please refer to your SPD or contact an E Benefits Administration Member Services Agent. Due to recent legislative changes by the IRS, not all Flex Card transactions will require documentation if properly “coded” in the new Inventory Information Approval System (IIAS). Once you are logged in, you can change your Username and Password and change or edit your personal information. A cafeteria plan allows you to reduce your gross income, thereby reducing the amount you pay in Federal, Social Security and some State taxes – a savings of between 25% and 40% of every dollar you contribute to the plan. Constantly changing compensation and benefits laws, rules and regulations coupled with the impending changes that healthcare reform brings certainly doesn’t help make your job any easier either. This notice lists “initial receipt requests”, “second receipt requests”, and “ineligible expenses” (items not approved or not documented). In addition, the dependent must reside with the participant for the majority of the year in order to be eligible for coverage under the dependent care FSA. Usually 12 months. We reconcile multiple vendor invoices and disburse benefit dollars on the employer's behalf. Health Flexible Spending Accounts (Health FSA) allow participants to set aside dollars for qualified out-of-pocket health care expenses, up to a maximum contribution amount set by the employer. We do it all! 900 North Shoreline Boulevard Mountain View, CA 94043 (650) 966-1492 Request a proposal to take control of your employee benefit plans today!. New Hire Onboarding - You can onboard employees faster and easier, giving employees a … With the IIAS in place, provider locations with “non-medical” Merchant Category Codes (MCCs) will be able to “auto-check” the item in question for eligibility under a reimbursement plan. You will receive your Flex Card approximately 10-12 business days from the date that E Benefits. Flexible Benefit Administrators, Inc. 141 likes. Get answers to your unique questions and find our why G-Flex is the right choice for your business. Pre-tax premiums reduce your taxable pay and your taxes. Whether this is your first experience with Universal Benefit Account® as a new TASC customer or following your recent upgrade, the future of benefit … This allows you to bypass the inconvenience of restricted cash flow arising from the “lag time” between the expense and the reimbursement. FIRST TIME USER? To help keep you informed on the pandemic’s impact to your spending account and/or COBRA account, your Igoe team has put together a few resource guides and identified some site links designed to address questions and provide helpful user tips during this unique time. Since your gross income is reduced by the amount you place in a cafeteria plan account, the amount you pay in taxes is lower. The Flexible Benefits Program administers all employee paid flexible benefits, including: dental, vision, life insurance, short and long term disability, specified illness, long term care, legal services and flexible spending accounts.The Flexible Benefits Program allows you to save on taxes while you pay for your benefits. A New Way to Manage Benefits. Launch Paychex Flex Sales & Service: 888-345-7990, © Flexible Benefit Service Corporation. 1-800-437-3539 From new hire orientations to custom benefit enrollment kits, the Vita benefits team has you covered. A Cafeteria Plan is a benefit provided by your employer which allows you to contribute a certain amount of your gross income to a designated account or accounts before taxes are calculated. Using a Claim Form, you may submit your claim and supporting documentation to E Benefits Administration by mail, fax or electronic submission. The second benefit is the “cash flow” increase built into the medical FSA (not the dependent care FSA). Contributions are tax-free. Fax: 214-292-8832, General Agency: EXISTING USER? Phone: 847-699-6900 Click 'Get Started' below to begin. Benefits Administration. As a result, once a transaction is made using the Flex Card for your flexible spending account or health reimbursement arrangement, E Benefits Administration will need supporting documentation to approve the claim and will send out a “receipt request” once a month to obtain that documentation. © Benefit Administration Company 2020. Site Map | Privacy Policy | Terms of Use, Save money with our Consumer-Driven Accounts (CDAs) and tax advantaged programs, Save time on day-to-day administrative tasks, Attract and retain employees with improved account-based flexible benefits programs, Stay informed and in-compliance despite changing compensation and benefits regulations, Healthcare Reform (aka, the Affordable Care Act), Flex Plans Benefits Administration Services, Public and Private Health Insurance Exchanges. 8700 W. Bryn Mawr Avenue, Suite 1010S, Chicago, IL 60631 Secure Login; If you are already registered, please enter your UserName and Password. Phone: 866-472-0883 You may submit expenses billed to you before you remit payment, but you may only submit the expense once. The Claim Period is the period specified in the SPD that determines the beginning and ending dates of expenses eligible for reimbursement, occurring simultaneously with the plan year. Brokers Employers Members. In order to prevent the loss of funds, it is important to plan carefully so that your annual election matches your actual expenses as closely as possible. A receipt request is a notice that supporting documentation is needed for verification of transactions that have occurred. In addition, if your current election does not cover the total expense of the treatment(s), it can be reimbursed over multiple plan years as long as the treatment dates occur during those years. 888-345-7990. service@myflexaccount.com. Elected Benefits in a Flex Plan. With online benefit administration solutions, such as our “Pay-As-You-Go” plan, your company only pays what real-time payroll numbers require, freeing up cash reserves. E Benefits Administration © copyright 2017 | Privacy Policy | Terms & Conditions, Married Filing Jointly or Single Head of Household, $5,000, A change in the participant’s legal married status, A change in the participant’s number of dependents, A change in the work schedule of the participant, the participant’s spouse, or the participant’s dependent. As a trusted benefits administrator since 1988, every day we help human resources and business professionals nationwide just like you: Flex is a full-service benefits administrator offering a comprehensive portfolio of consumer driven health strategies and tax-advantaged flexible benefits that work to create the ideal solution for your organization, including: And we don’t stop there. New User? You can also check your account balance(s) and verify the status of any claims you submitted. There you will be prompted to register for an Online Account. All Rights Reserved. Clients. You will be automatically redirected to the Employee Login after 10 seconds () Yes. At the end of that period (45 days from the initial notification), if the expense has not been approved or repaid, your Flex Card will be deactivated. Phone Hours: Mon- Fri 8:30am- 5:00pm EST Office Hours: Mon - Fri 8:30 am - 5:00pm EST. Using a paper claim form for a Flex Card transaction may result in the expense being tagged as a duplicate (ineligible) claim. This new system will eliminate both the hassle of submitting claims or documentation for eligible items and the inconvenience of having to repay the reimbursement plan for improperly swiped ineligible items. This means that no matter how much money you have actually contributed to the plan at any given point, you can still be reimbursed up to your entire annual election. Pre-school tuition is reimbursable, but tuition and expenses from grade K-12 schooling are not. In most cases, even when participants claim less than their election, they still save money by participating in the plan. Yes. A change in employment status for either the participant or the participant’s spouse may result in a change in or loss of eligibility. Offering employee benefits can give your business an edge when competing for top talent. Since there are no transaction fees or pin numbers, the card should be swiped through the provider location scanner using the “credit/credit card” option. If your unreimbursed medical and dependent care expenses come to $400/month, then your net is $1,850. In other words, any claims received by noon (12pm MST) the day before the processing date will be reimbursed (if eligible) on that date. For example, if your calculated annual tax savings is $1,200 (based on a $4,800 election) and you only use $4,600, you’ve still saved money – in this example, $1,000. To manage your account via email information it is the service date, the... 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